Corporate Governance and Team Associate
London
About LPPI
One of the key priorities at LPPI is ensuring that our people work every day in an empowered, supportive, diverse and inclusive culture. Practically, this means recognising and valuing the uniqueness of every individual in terms of background, experience, beliefs and circumstances. This starts with the recruitment process, where we partner with agencies who share our common goal and advertise on a variety of job boards to access the broadest spectrum of candidates. And once successful applicants are on board, we trust our people to work in the way that works best for them which typically involves a mix of office and home working plus an engagement model to ensure frequent two-way feedback.
We are very proud of our culture at LPPI and the benefits it brings to both our people and the business. But don’t just take our word for it! Recently, we invited our entire workforce to describe in three words what is great about us and they said – our people, flexibility and collaboration.
If you would like to join a company that is inclusive and forward-thinking, please read on.
Role Purpose
To provide high-quality administrative support to the Corporate Governance team, ensuring that Board and Committee arrangements, statutory and corporate records, governance systems and related business processes are coordinated accurately, efficiently and to agreed deadlines.
Key Responsibilities
Board and Committee support
? Coordinate Board and Committee meeting dates, room and virtual meeting arrangements, logistics and catering.
? Manage the governance calendars and maintain accurate forward schedules of meetings and key governance events.
? Prepare and upload meeting packs for Board and committee meetings, ensuring documents are complete, correctly presented and available within agreed timescales.
? Administer a Board portal, including user access, reading rooms and the quarterly downloading and distribution of reports for internal stakeholders.
? Support new directors and other governance-system users with access, information and practical onboarding arrangements.
Statutory records and corporate administration
? Maintain statutory registers and support Companies House filings, with appropriate oversight from the responsible governance lead.
? Coordinate accounts signing and annual filing requirements, including the collation of approvals and supporting documents.
? Maintain corporate information, including structure charts, the registered office address list and lists of authorised signatories.
? Coordinate director signing through DocuSign and maintain orderly records of completed documents.
? Produce directors’ remuneration certificates and support the administration and payment of directors’ fees.
Director information and annual governance processes
? Coordinate annual director policy declarations, related party transaction forms and confirmations of directors’ outside interests, following up outstanding responses and maintaining complete records.
? Handle KYC requests and maintain an accurate, accessible database of standard corporate and director information.
? Provide governance documents and information in response to AAF, external audit, internal audit and other authorised requests, including requests for minutes and governance records.
Team operations and business support
? Manage the team inbox, ensuring correspondence is logged, allocated and progressed appropriately.
? Raise purchase order requests, process invoices and payments, and maintain records.
? Maintain the team intranet page, keeping content current and coordinating updates with relevant colleagues.
? Provide responsive support to the team and the wider business on ad hoc governance and administrative requests.
? Maintain clear and organised records in accordance with team procedures and applicable confidentiality, information management and data protection requirements.
? Undertake other reasonable duties and project work consistent with the scope and level of the role.
Key working relationships
? Head of Corporate Governance and members of the Corporate Governance team.
? Board and Committee members, including Non-Executive Directors.
? Executive colleagues, paper authors and teams across the business.
? External auditors, advisers, suppliers, Companies House and other authorised external contacts.
Requirements for the role
? Experience in a senior administrative, executive support, governance or company secretarial environment.
? Experience of coordinating senior meetings, meeting documentation, calendars and multiple deadlines.
? Experience of maintaining accurate records and handling confidential or commercially sensitive information.
? Experience of using Board portals, document-management systems, electronic signature platforms or similar systems.
? Excellent organisation and prioritisation skills, with the ability to anticipate requirements and manage competing demands.
? Consistently high standards of accuracy, attention to detail and follow-through.
? Clear and professional written and verbal communication, with confidence in dealing with senior internal and external stakeholders.
? A proactive, responsive and collaborative approach, with sound judgement and appropriate discretion.
? Strong digital capability, including Microsoft 365 applications and web-based portals.
? A commitment to customer service, continuous improvement, inclusion and equality of opportunity
? Experience of statutory records, Companies House filings, know your client, audit requests or corporate administration is desirableStakeholder engagement (at what levels of the organisation)
? Business administration or executive support qualification is desirable; equivalent practical experience will also be considered.
? Good conduct that is consistent with the LPPI values- aligned behaviours
Reasonable adjustment will be made to working arrangements to accommodate a person with a disability who otherwise would be prevented from undertaking the work.
